Performs administrative and office support activities for both Monitor Publishing and Monitor Editorial (a department of 100+ people) under the supervision of the Administrative Supervisor.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Publishing and Editorial
- Manages day-to-day relationships with support departments such as Technology Services Group, Capital Projects, Treasurers Office, Office of General Counsel and Contracts and Procurement.
- Keeps Expat handbook up-to-date.
- Provides follow-up support on outstanding Customer Contact Center issues.
- Supports special projects and events as requested.
- Ensures that office needs are met (space, supplies, repairs, etc).
- Assists with scheduling meetings, creating agendas, and capturing next steps
Supports Managing Publisher
- Manages calendar, schedules meetings and produces agendas
- Arranges travel for Managing Publisher and others as requested including creation of itinerary.
- Maintains Managing Publisher filing; coordinates file archiving and inventory.
First point of contact between the Managing Publisher and employees or other stakeholders.
- Manages calendar; coordinates / schedules meetings and agendas.
- May draft correspondence/memos.
- Oversees office management – moves, office supplies, repairs, work orders, computers, equipment, mailroom including distributing mail and weekly Monitor.
- Schedule / coordinate planning and set up for meetings and parties; supports Monitor special events as requested.
- Monitor coordinator for Fire Drill staff/process.
- Reconcile monthly OneCard statement and expense reports as needed
- Manage Pub vacation schedules
- Maintain CSM distribution lists
- Performs other duties as assigned
- Insures timely distribution of monthly financial reports
- Assists project coordinator in the development of cost benefit analysis
- Tracks monthly department spend against annual budget for publishing managers
- Assists in the presentation of budget and financial information in graphic form
STAFF MANAGEMENT AND JOB CONTACTS
Supervisor: Responsibilities directly support the Managing Publisher, CSM. General supervising and training by the Project Coordinator/Administrative Supervisor.
This person regularly interfaces with employees, management, vendors, and consultants.
A college degree or equivalent and 2-5 years of professional experience in business administration, publishing or a related field. Background in Business Administration, Economics, or Financial Analysis preferred.
Proven planning and office management skills are required. The incumbent should be a team player with strong organizational, customer service, attention to detail and follow-up skills, and the ability to coordinate multiple simultaneous projects is critical to this role. Demonstrated ability to work in a fast paced environment. Strong verbal communication skills, troubleshooting and problem solving.
A thorough knowledge of desktop computer applications, including Microsoft Office (Word, Excel, and PowerPoint) and Google Docs are required. Experience working with Intacct or similar budgetary system preferred.
This position primarily works in an office environment.
Christian Science Information
Mother Church membership is required.
The Christian Science Monitor is a 24/7 news website with a global readership. The Monitor also publishes a weekly news magazine, which includes both material unique to the print product and stories that also appear on the Monitor's website. The Monitor offers a highly selective internship program.
Interns have an opportunity for hands-on experience in a range of departments - the US and world news desks and various features areas. Activities may include writing short items for the paper or website, doing research, and assisting the photo and graphics departments. It may also include some everyday office-management tasks. At the discretion of the editors, interns can assist with editing and contacting correspondents and contributors, as well as reporting their own stories. Generally, the minimum time requirement for paid internships is 35 hours a week. Academic internships are more flexible and can be considered on a part-time basis.
- Applications for our summer internships are due January 15.
- For fall internships, July 15.
- For the winter/spring semester, Oct. 15.
- To apply, please contact the Internship Coordinator, and send a resumé, cover letter, and clips to (hard copy only):
The Christian Science Monitor
210 Massachusetts Avenue - P02-30
Boston, MA 02115