Senate deal on background checks aside, outdated tracing system hurts gun control

Though Sens, Joe Manchin (R) of W. Va and Pat Toomey (R) of Penn. have reached a deal on background checks to take form as an amendment to the Senate gun control bill, a key piece of the White House’s gun control plan is at risk of failure ­– specifically, the process by which law enforcement agencies trace the original source of a gun sale during criminal investigations. The Bureau of Alcohol, Tobacco, Firearms and Explosives (ATF) is using 1960s era technology to manage a 21st century problem. As gun traces increase under stepped up enforcement, the system must be updated in order to keep up.

The ATF’s Firearms Tracing System is used to determine the “chain of custody” of confiscated weapons by matching serial numbers and other descriptive information to manufacturer and points-of-sale records. That information is used by investigators to link guns to suspects and to uncover potential trafficking.

You might think the feds would employ state-of-the-art computers to deliver the gun tracing information to police investigators within a few minutes, but far from it. The ATF’s “system” is largely a manual process based on the use of microfiche, the same technology that libraries have been using for 50 years to archive newspapers and magazines.

When a trace request comes in to the ATF’s National Tracing Center in Martinsburg, W. Va., employees trek to the microfiche department, where 500 million records are stored. They use special readers that magnify the itsy-bitsy images and report their findings. Urgent requests are turned around within 24 hours, but the process generally takes five days, sometimes longer.

That’s not nearly good enough. The ATF processed 350,000 gun traces last year, a workload that’s been growing and will continue to rise as lawmakers, in the wake of the Newtown tragedy, turn their attention to what had been a routine law-enforcement function. In mid-January, when President Obama introduced 23 executive orders on gun safety, he also issued a memo requiring federal law enforcement to submit trace requests for all guns recovered during criminal investigations.

The ATF, part of the Department of Justice, knows it has a problem in fulfilling that mandate. Earlier this year, Attorney General Eric Holder paid a visit to the National Tracing Center to have a look for himself. There’s only one conclusion Holder could possibly reach: The Firearms Tracing System needs an overhaul.

ATF’s chief information officer, Richard Holgate, euphemistically describes the microfiche system as a ”target of opportunity.” He would like to replace it with a faster, more efficient digital imaging system at a cost of about $4 million. That’s not cheap, but it’s a small price to pay to expedite a process that supports one of the White House’s top priorities – and public safety. The ATF’s overall tech budget this year is about $80 million, minus some $15 million if sequestration takes full effect.

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